Freezerworks Ascent Edition

Upgrade your Sample Management with Freezerworks AscentAscent has all the features needed for effective and fully annotated sample management. Group features provide multi-tenancy options with security. Each group can access and manage its own freezers, screens, and formats. Additional features assist in workflow tasks, especially in aliquot movement. Like Base Edition, store an unlimited number of Samples, Aliquots, and Transactions.


With Ascent, you get the same powerful database structure found in our Base Edition.

Manage your Samples, Aliquots, and Transactions in Freezerworks

Freezerworks assigns a unique identifier to each Sample and Aliquot. It also assigns a “globally unique” identifier to each Sample and Aliquot so that Samples and Aliquots can be transferred between different installations of Freezerworks and maintain their unique identities.

Features: Ascent has all the features of Base PLUS:

User Defined Fields: Create up to 2,000 configurable fields to store valuable data on each Sample and Aliquot. Freezerworks Ascent Edition has additional field types not available in Base.

Mouse over buttons for more information on the field types.

Samples Table
This creates a field that holds data related to the Sample.

  • Freezerworks ID
  • Count of Aliquots
  • Lot Number
Aliquots Table
This creates a field that holds data related to the vial.

  • Aliquot Type
  • Date Collected
  • Time Collected
Text Field Type
A short (less than 255 characters) or long (up to 32,000 characters) text box. Long Text fields are resizable and scrollable on entry forms.

  • Equipment Description
  • Sample Notes
  • Treatment
Choice List Field Type
Allow users to select from either a Single-Select or Multi-Select list of entries. This field can be set to editable or even restricted to certain values based upon contextual data.

  • Sample Type
  • Owner
  • Aliquot Status
Numeric Field Type
This is a number only data entry field. Administrators can define valid ranges to restrict what data can be entered.

  • Aliquot Number
  • Current Amount
  • Number of Thaws
Date Field Type
This field uses the operating system’s date format to display dates. Administrators can define valid date ranges to restrict what data can be entered.

  • Last Calibrated
  • Date Frozen
  • Removal Date
Time Field Type
This field displays times. Administrators can change the time format displayed and define valid ranges to restrict what data can be entered.

  • Collection Time
  • Sample Creation Time
  • Aliquot Modification Time
True/False Field Type
This field is displayed as a Single-Select Choice List.

  • Receipt Requested
  • Available for Shipping
Summary Field Type
Select between a Count Field or Sum Field. A Count Field counts the number of aliquots that meet specified criteria for a given sample. A Sum Field totals the values of a chosen Numeric Field in a selected subset of aliquots for a given sample.

  • Collected Plasma (Count Field)
  • Plasma Available (Count Field)
  • Total Plasma (Sum Field)
Calculated Field Type
Create a field that automatically fills in with data by using equations, constants, and other field data.

  • Service Due
  • Number of Days in Transport
  • Discard Date
Auto-Incrementing Field Type
This field will automatically generate unique incremental values with an optional prefix. This is helpful when creating inventory IDs.

  • Sample ID
  • Accession Number


Process a pre-configured Workflow via the Web Client
Click to enlarge.

Workflow Templates: Reduce the repetitive tasks that are in your day-to-day operations with configurable workflow templates. Organizations will see an increase in the quality and quantity of their completed tasks.

Create templates that increase an organization's sample management efficiency when sample pooling, checking in, checking out, shipping, and sub-aliquoting Aliquots. Standardize daily tasks such as updating fields, creating shipping boxes, printing labels, downloading reports, and changing freezer positions.


Administrators can configure Roles for efficient user provisioning
Click to enlarge.

Greater flexibility in User Permissions with Roles.

With Ascent, you can create multiple Roles and craft permissions and restrictions based on specific tasks and authority.


GeneRic Bio - Cancer Research Group can restrict or allow other Groups access to samples.
Click to enlarge.

Groups: Create any number of groups within Freezerworks and assign users to one or more groups. Groups are central to Freezerworks’ security:

  • Groups can own Samples and restrict access to those Samples
  • Groups can be provided access to individual Aliquots based on their Freezer Location
In addition, a number of configurable formats and tools can be assigned to individual Groups:
  • Entry Screens and List Views
  • Saved Searches
  • Import and Export Formats
  • Labels and Reports


View and download shipment information via the Web Client
Click to enlarge.

Requisitions: Manage requests for Aliquots from internal and external customers. Fulfill Requisitions by using a configurable workflow that includes optional shipping information.


Freezerworks can display external data using SQL views
Click to enlarge.

SQL Views are easy to set up. They display information in Freezerworks client but the data still resides in the external database. This read-only feature is available in Ascent and above.


Freezerworks LDAP
Click to enlarge.

LDAP Authentication is available with Ascent.

You can add multiple LDAP configurations with Freezerworks.


Aliquot details of a pooled sample
Click to enlarge.

Pooled Samples

Achieve higher throughput with fewer headaches with Pooling. Managing samples for pooled tests in Freezerworks is as close to effortless as you can get.

< Learn About Base Learn About Summit >