Freezerworks Base Edition

Freezerworks Base is essiential for successful laboratory managementBase Edition offers the essentials for effective sample management and freezer inventory. It is for the site that operates as one group, needing a limited number of data fields, and accessing Samples and Aliquots from the same entry, search, and viewing screens.


  • You can create an unlimited number of Samples.
  • Each Sample can have an unlimited number of Aliquots assigned to it (children).
  • Each Aliquot can have multiple Transactions (e.g., records reflecting work done to aliquots, aliquot transfer, etc.) assigned to it.

Freezerworks assigns a unique identifier to each Sample and Aliquot. It also assigns a “globally unique” number to each Sample and Aliquot so that Samples and Aliquots can be transferred between different installations of Freezerworks and still maintain their unique identities.


Create up to 30 User Defined Fields to store valuable data on each Sample and Aliquot.

Configure fields to simplify your laboratory's sample management
Fields can have default values, even default values based on other field entries. In the above example, if Cell Line equals “Commercial” then Default value for Cell Bank is “Working.”

Multiple different types of User Defined Fields are available to configure to simplify your laboartory's sample management
User Defined Field “toolkit” includes a number of field types from which to select. See the Ascent Edition for additional field types.

We have added more field types and properties to increase the overall functional power of Freezerworks:

Multi-Select Choice List

Multi-Select Choice list field gives you the opportunity to select multiple different choices per field We’re putting more choices and more power in your hands with the Multi-Select Choice List field. Upon click, the field opens a small list box of possible choices, which you check on or off for multiple different selections.

Auto & Read Only

Read Only and Automatic fields are fields that cannot be edited once generated These fields are set up like Default Values, but when triggered they become ‘read only.’ This allows you to set up automatic values that cannot be edited. In this version this feature works for records created manually and automatically.

Required Based on Value of another Field

Use Required Based on Value of another field if certain information is necessary for Sample Management If you check on this field property, you can define scenarios where this field automatically requires entry before the record you’re working in can be saved. Like Default Values once again, you select another field and determine the value, values, or range of values that will make your field required.

Create an unlimited number of Freezers, of all sizes and shapes of racks, boxes, straws, and cabinets. Managing your inventory in Freezerworks with our Visual Freezer technology is a delight.

Exploring a biobank Freezer

Above, an example of an LN2 Tank with freezer capacity calculations turned on.

A Complete audit trail on every addition, update, and deletion, including the option to force users to give a reason for any data changes made.

The Freezerworks Audit Trail is a searchable list of changes

Every addition or change made is tracked in the protected audit trail by name, date, action, etc.

Powerful and flexible bar code label printing feature.

Configure label layouts to be printed on a variety of labels
You can include all necessary inventory data, bar code symbology, and graphics for all label formats. Ask your Account Manager about our selection of quality barcoding consumables; we sell labels, ribbons, and printers.

Create unlimited public Homepages for your users and allow them to create their own private Homepages if their needs are unique.

Configurable Homepages for your users
QC Freezer check option allows for spot checking systematically or by selected positions within boxes and racks. Color codes let you know instantly if something is amiss.

Ensure accurate Sample Management and storage with the QC Freezer Check
Vials in the box above were scanned using a barcode scanner. Green indicates a match and red indicates either an incorrect value or that the value was not scanned for the Aliquot location.

The CLIP feature for quickly scanning boxes & racks of vials or tubes into the program – great for high throughput clinical lab use.

Easily move aliquots between freezers with the Freezerworks Move Aliquots feature

Track Aliquot lineage through sub-Aliquot feature. Excellent for cell lines and tracing the parentage of Aliquot passages over time.

Easily move boxes and racks of vials from one freezer to another with visual drag and drop. Audit trail tracks all Aliquot movement

Move aliquots with the Freezerworks Move

Quickly drag and drop boxes or racks from one freezer to another (or different areas within the same freezer) or select specific vials using the graphical box option.

Batch Update small or large numbers of Samples, Aliquots, transactions and Freezer positions to correct or record changes.

Manage Sample and Aliquot data quickly with Freezerworks Batch Update
Easily change the positions of multiple Aliquots using Batch Update Assign Positions.

A Powerful Import feature allows fast entry of Samples and associated Aliquots from spreadsheets, as well as updating existing Sample and Aliquot data.

Configure import screens to efficiently import Sample or Aliquot data into Freezerworks

Search and report on any number of fields.

Export Sample and Aliquot data to spreadsheets or other programs.

Three built-in Roles: Administrator, Data Entry, View Only

a visually appealing Sample/Aliquot entry screen with our feature-rich graphics palette.

Implement your Flatbed Scanner into Freezerworks

Use flatbed scanner implementation to increase efficiency within your laboratory

Using Freezerworks to scan up to 384 samples now takes only seconds to complete when placing boxes on Freezerworks compatible flatbed scanners.  Scanners have always been a staple of Freezerworks, allowing users to streamline their workflows and improve their accuracy when updating aliquot statuses in Freezerworks.

Base is available for Desktop or Client/Server for Windows. Mac versions are available for Desktop and Client installations.

Need more? See Ascent edition >