Base Edition offers the essentials for effective sample management and freezer inventory. It is for the site that operates as one group, needs a limited number of data fields, and accesses Samples and Aliquots from the same entry forms, searches, and list views.
Structure
- You can create an unlimited number of Samples.
- Each Sample can have an unlimited number of Aliquots assigned to it (children).
- Each Aliquot can have multiple Transactions (e.g., records reflecting work done to aliquots,
aliquot transfer, etc.) assigned to it.
Freezerworks assigns a unique identifier to each Sample and Aliquot. It also assigns a “globally
unique” number to each Sample and Aliquot so that Samples and Aliquots can be transferred between different installations of
Freezerworks and still maintain their unique identities.
Features
User Defined Fields: Create up to 30 configurable fields to store valuable data on each Sample and Aliquot. The User Defined Field “toolkit” includes several field types and properties from which to select. See the Ascent Edition for additional field types.
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Mouse over
buttons for more information on the field types.
 Samples
Table
This creates a field that holds data related to the Sample. Examples:
- Freezerworks ID
- Count of Aliquots
- Lot Number
 Aliquots
Table
This creates a field that holds data related to the vial. Examples:
- Aliquot Type
- Date Collected
- Time Collected
 Text
Field
A short (less than 255 characters) or long (up to 32,000 characters) text box. Long Text fields are
resizable and scrollable on entry forms. Examples:
- Equipment Description
- Sample Notes
- Treatment
 Choice List Field
Allow users to select from either a Single-Select or Multi-Select list of entries. This field can be
set to editable or even restricted to certain values based upon contextual data. Examples:
 Numeric Field
This is a number only data entry field. Administrators can define valid ranges to restrict what data
can be entered. Examples:
- Aliquot Number
- Current Amount
 Date Field
This field uses the operating system’s date format to display dates. Administrators can define valid
date ranges to restrict what data can be entered. Examples:
- Last Calibrated
- Date Frozen
- Removal Date
 Time Field
This field displays times. Administrators can change the time format displayed and define valid
ranges to restrict what data can be entered. Examples:
- Collection
Time
- Sample Creation Time
- Aliquot Modification Time
 True/False Field
This field is displayed as a Single-Select Choice List. Examples:
- Receipt
Requested
- Available for Shipping
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Desktop
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Web
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Create an
unlimited number of Freezers with racks, boxes, straws, and cabinets of all sizes and shapes. Managing your inventory in Freezerworks with our Visual Freezer technology is a delight.
Use the
Freezer Capacity feature to instantly calculate storage space within your freezers.
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A complete audit trail on every addition, update, and deletion, including the option to force users to submit a reason for any data changes made.
Users can view the Sample, Aliquot, and Transaction Audit Trail on the Freezerworks Web Client too.
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Powerful and flexible label printing feature. You can include all necessary inventory data, barcode symbology, and graphics for all label formats.
Ask your Account Manager about our selection of quality barcoding consumables. We sell labels, ribbons, and printers.
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Administrators can create unlimited public Homepages for their users. Users can also be allowed to create private Homepages if their needs are unique.
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QC Freezer check option allows for spot checking systematically or by selected positions within boxes and racks. Color codes let you know instantly if something is amiss.
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Use the CLIP feature to quickly scan boxes and racks of vials or tubes into the program. This tool is great for high throughput clinical lab use.
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Move Aliquots with Freezerworks Visual Freezers. Quickly drag and drop boxes or racks from one freezer to another (or different areas within the same freezer) or select specific vials using the graphical box option. The Freezerworks Audit Trail tracks all movement.
Web
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Efficiently Batch Update small or large numbers of Samples, Aliquots, Transactions, and Freezer positions. This allows approved users to quickly correct errors or record changes on multiple samples at once.
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A powerful Import feature allows fast entry of Samples and associated Aliquots from spreadsheets, as well as updating existing Sample and Aliquot data.
Use pre-configured Import Formats to import samples and aliquots via the Freezerworks Web Client. Web Users can quickly update and correct errors during an import with interactive error checking functionality.
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Web
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Create a visually appealing Sample and Aliquot entry screen
with our feature-rich graphics palette.
Add graphics, text, and color to meet your organization's standards.
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Implement your Flatbed Scanner into Freezerworks. Use Freezerworks compatible flatbed scanners to scan up to 384 samples in seconds.
Scanners have always been a staple of Freezerworks, allowing users to streamline their workflows and improve their accuracy when updating aliquots in Freezerworks.
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Create Advanced Searches on any number of fields to find Samples, Aliquots, and Transactions. Advanced Searches can be created and saved for future use in both the Web Client and Desktop Client.
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Navigate your day with ease using the Web Client's Charts and Dashboards
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Configure Reports on any number of fields using the Freezerworks Desktop Client. Users can then use the Freezerworks Desktop Client or Web Client to download and print information on Samples, Aliquots, and Transactions.
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Track Aliquot lineage through the Sub-Aliquot feature. Excellent for cell
lines and tracing the parentage of Aliquot passages over time.
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Quickly access critical locations within your freezers using Freezer Aliases. Users can create Freezer Aliases while managing samples from varying locations within the program so as not to disrupt their productivity.
Additional Features:
- Export Sample and Aliquot data to spreadsheets or other programs.
- Three built-in Roles: Administrator, Data Entry, View
Only.
Need more?
See Ascent edition >
