Base Edition offers the essentials for effective sample management and freezer inventory. It is for the site that operates as one group, needs a limited number of data fields, and accesses Samples and Aliquots from the same entry forms, searches, and list views.
Structure
- You can create an unlimited number of Samples.
- Each Sample can have an unlimited number of Aliquots assigned to it (children).
- Each Aliquot can have multiple Transactions (e.g., records reflecting work done to aliquots,
aliquot transfer, etc.) assigned to it.
Freezerworks assigns a unique identifier to each Sample and Aliquot. It also assigns a “globally
unique” number to each Sample and Aliquot so that Samples and Aliquots can be transferred between different installations of
Freezerworks and still maintain their unique identities.
Features
User Defined Fields: Create up to 50 configurable fields to store valuable data on each Sample and Aliquot. The User Defined Field “toolkit” includes several field types and properties from which to select.
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buttons for more information on the field types.
 Samples
Table
This creates a field that holds data related to the Sample. Examples:
- Sample Type
- Count of Aliquots
- Lot Number
 Aliquots
Table
This creates a field that holds data related to the vial. Examples:
- Aliquot Type
- Date Processed
 Text
Field Type
A short (less than 255 characters) or long (up to 32,000 characters) text box. Long Text fields are
resizable and scrollable on entry forms. Examples:
- Equipment Description
- Sample Notes
- Treatment
 Choice List Field Type
Allow users to select from either a Single-Select or Multi-Select list of entries. This field can be
set to editable or even restricted to certain values based upon contextual data. Examples:
- Laboratory
- Species
- Cell Line
 Numeric Field Type
This is a number only data entry field. Administrators can define valid ranges to restrict what data
can be entered. Examples:
- Number of Cells
- Passage Number
- Number of Thaws
 Date Field
Type
This field uses the operating system’s date format to display dates. Administrators can define valid
date ranges to restrict what data can be entered. Examples:
- Last Calibrated
- Date Frozen
- Removal Date
 Time Field
Type
This field displays times. Administrators can change the time format displayed and define valid
ranges to restrict what data can be entered. Examples:
- Processing Time
- Sample Creation Time
- Aliquot Modification Time
 True/False Field Type
This field is displayed as a Single-Select Choice List. Examples:
- Receipt
Requested
- Available for Shipping
 Summary
Field Type
Select between a Count Field or Sum Field. A Count Field counts the number of Aliquots that meet specified criteria for a given Sample. Examples:
- Collected Plasma (Count Field)
- Plasma Available (Count Field)
- Total Plasma (Sum Field)
 Calculated Field Type
Create a field that automatically fills in with data by using equations, constants, and other field
data. Examples:
- Service Due
- Number of Days in Transport
- Discard Date
 Auto-Incrementing Field Type
This field will automatically generate unique incremental values with an optional prefix. This is
helpful when creating inventory IDs. Examples:
- Sample ID
- Accession Number
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Workflow Templates: Reduce the repetitive tasks that are in your day-to-day operations with configurable workflow templates. Organizations will see an increase in the quality and quantity of their completed tasks.
Create templates that increase an organization's sample management efficiency when sample pooling, checking in, checking out, shipping, and sub-aliquoting Aliquots. Standardize daily tasks such as updating fields, creating shipping boxes, printing labels, downloading reports, and changing freezer positions.
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Create an
unlimited number of Freezers with racks, boxes, straws, and cabinets of all sizes and shapes. Managing your inventory in Freezerworks with our Visual Freezer technology is a delight.
Use the
Freezer Capacity feature to instantly calculate storage space within your freezers.
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A complete audit trail on every addition, update, and deletion, including the option to force users to submit a reason for any data changes made.
Users can view the Sample, Aliquot, and Transaction Audit Trail on the Freezerworks Web Client too.
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Powerful and flexible label printing feature. You can include all necessary inventory data, barcode symbology, and graphics for all label formats.
Ask your Account Manager about our selection of quality barcoding consumables. We sell labels, ribbons, and printers.
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Administrators can create unlimited public Homepages for their users. Users can also be allowed to create private Homepages if their needs are unique.
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Navigate your day with ease using the Web Client's Charts and Dashboards
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QC Freezer check option allows for spot checking systematically or by selected positions within boxes and racks. Color codes let you know instantly if something is amiss.
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Pooled Samples
Achieve higher throughput with fewer headaches with Pooling. Managing samples for pooled tests in Freezerworks is as close to effortless as you can get.
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Move Aliquots with Freezerworks Visual Freezers. Quickly drag and drop boxes or racks from one freezer to another (or different areas within the same freezer) or select specific vials using the graphical box option. The Freezerworks Audit Trail tracks all movement.
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Efficiently Batch Update small or large numbers of Samples, Aliquots, Transactions, and Freezer Positions. This allows approved users to quickly correct errors or record changes on multiple samples at once.
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A powerful Import feature allows fast entry of Samples and associated Aliquots from spreadsheets, as well as updating existing Sample and Aliquot data.
Use pre-configured Import Formats to import Sample and Aliquot data via the Freezerworks Web Client. Web Users can quickly update and correct errors during an import with interactive error checking functionality.
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Create a visually appealing Sample and Aliquot entry screen
with our feature-rich graphics palette.
Add graphics, text, and color to meet your organization's standards.
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Implement your Flatbed Scanner with Freezerworks. Use Freezerworks compatible flatbed scanners to scan up to 384 samples in seconds.
Scanners have always been a staple of Freezerworks, allowing users to streamline their workflows and improve their accuracy when updating Aliquots in Freezerworks.
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Create Advanced Searches on any number of fields to find Samples, Aliquots, and Transactions. Advanced Searches can be created and saved for future use in both the Web Client and Desktop Client.
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Configure Reports on any number of fields. Users can download and print information on Samples, Aliquots, and Transactions.
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Track Aliquot lineage through the Sub-Aliquot feature. Excellent for cell
lines and tracing the parentage of Aliquot passages over time.
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Quickly access critical locations within your freezers using Freezer Aliases. Users can create Freezer Aliases while managing samples from varying locations within the program so as not to disrupt their productivity.
Additional Features:
- Export Sample and Aliquot data to spreadsheets or other programs.
- 5 configurable Roles.
Need more?
See Ascent edition >
