Freezerworks Summit Edition

Include Patient Management with your Sample Management Solution with Freezerworks Summit Edition Summit Edition includes patient management, with cutting-edge security features that protect sensitive patient information including an audit trail that records all PHI/PII viewing. Group ownership of fields enhances and streamlines multi-tenant use and management. Summit is ideal for organizations with increased security needs and those studying human, animal, or plant subjects.

Summit has all the features of Base and Ascent plus the following:

Structure

Like Ascent, with Summit you can store an unlimited number of Samples and Aliquots for an unlimited number of groups. Test Results Management is introduced in Summit and we’ve added Tests and Results to the structure to support this. In addition, you can link Samples and Aliquots to “Patient” records and because this is Freezerworks the term “Patient” is configurable to better reflect your needs (e.g., “Species”, “Subject”, “Donor”, etc.):

Summit Edition adds Patient Management: Patient, Test, and Test Result records

 

Features

Desktop

Calculated Fields allow for additional sample management configuration
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User Defined Fields: Create an unlimited number of configurable fields to store valuable data on each Patient, Sample, and Aliquot.

Administrators can flag a field as PHI, which will protect it from unauthorized viewing. Authorized viewing of PHI is logged in an audit trail.

Desktop

View ordered tests directly from the Sample Entry Screen
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Freezerworks Testing: Manage the ordering, resulting, and reporting of sample tests.

  • Set up qualitative and quantitative metrics
  • Mark samples or aliquots for tests
  • Track the chain of custody of all samples undergoing tests
  • Batch order samples for testing
  • Use import to automate test ordering and result entries
  • Print test results reports
  • Flag results for additional tests based on age, sex, etc.

Desktop

Fields are assignable to Groups in Freezerworks Summit
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Fields can be assigned to Groups for better management.

Each group can have its own User Defined Fields. In this example, GeneRíc Bio's group, "HIV Research", has been assigned specific fields from the list of all available fields.

Desktop

Sample Management Software utilizes Invoicing for better sustainability
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Freezerworks Invoicing: Sustain your sample management efforts.

  • Invoice clients for your products and services
  • Print or email crisp and professional looking invoices
  • Set different rates depending on freezer location or aliquot type
  • Define markups and discounts per customer
  • Leverage existing inventory data for 1-click invoice generation
  • Add invoice due dates and track outstanding balances

Desktop

This is a Patient Role with PHI viewable
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Administrators can create Roles that restrict a user's access to Protected Health Information.

User permissions can be set to both access and enter/update patient records, and/or restrict access to PHI information. For example, a user can be assigned access to patient records, but only for de-identified or non-PHI fields.

Desktop

Use a Sample Entry Form to link patients to samples
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Web

Search for and link Patient records to Samples via the Web Client
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Link Samples to Patient records from Sample Entry screens.

Once a Patient is linked to a Sample, Patient fields are updated by Freezerworks. Use the "Find a Patient" button to search for a Patient record.

Web

Mask and unmask PHI when viewing the inventory list view
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Mask PHI while scrolling through records.

When scrolling through the list view, PHI data might be inadvertently viewed by either the user or someone nearby. In Summit, PHI data is masked in such situations to protect it, and so that large numbers of audit trail records do not need to be created while scrolling through records. To unmask PHI, right-click on the PHI field and select "Show PHI".

Web

Configure Patient Entry Screens for the Web Client
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Desktop

Configure Patient Entry Screens for the Thick Client
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Convenient and configurable Patient Entry Screens allow for efficient patient management.

Authorized users can use Patient Entry Forms to view Patient information as well as all Samples, Aliquots, and (if applicable) Tests ordered and Results entered. Add distinct forms for the Web Client and Desktop Client

Desktop

PHI Viewing Audit Trail
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All viewing of PHI data is tracked in the Audit Trail.

A Patient's PHI Viewing Audit Trail displays a list of viewed fields that are marked as PHI. The Audit Trail records which user viewed it, what field was viewed, and when the user viewed it.

Summit is available for Web, Desktop, or Client/Server for Windows. Mac versions are available for Web, Desktop, and Client installations.

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