Freezerworks

Sample Management Software on multiple devices

Our full-featured sample tracking, biorepository management, and freezer inventory program has the flexibility of a fully configurable LIMS while adhering to best practices and regulatory requirements.

We have four editions available to meet your needs and budget.

Why Freezerworks?

Freezerworks is uniquely designed for the laboratory, biobank, or research organization that needs:

Tracking of sample and aliquot lineage for effective traceability of cell lines, tissues, slides, cell therapy, blood products, and more

Workflow management for checking out, checking in, requisitioning, shipping, sample pooling, and testing of aliquots

Configurable security to prevent unauthorized access to sample data, freezers, and patient data

Completeness: A reliable and affordable LIMS for managing tests and results for clinical and research use

Complete, configurable annotation of Patients, Samples & Aliquot records

Flexibility: Access your inventory data from the Desktop Client, the REST API, or put the power of Freezerworks in a browser tab.

Empowerment: Add and remove fields, adjust entry and viewing screens, label formats, without the need of a programmer or custom work order

Sustain your sample management efforts with Invoicing

Manage Studies instead of expectations

Complete and secure audit trail to meet regulatory requirements

Powerful and flexible import features for adding and modifying data

Organization-wide solutions: Support institutional standards with single sign-on and give multiple groups ownership of freezers, data fields, entry and view screens, reports, and more

Dynamic relationships and interactions between data fields: calculations, dependencies, color highlighting, and smart pick lists

Simple to complex searches on any and all fields

Here's how to get started:

Free Demo

What Sets Freezerworks Apart?

Freezerworks is a sample management solution Unlike many freezer inventory programs, Freezerworks is sample-centric rather than freezer-centric. This design allows you to begin your data entry and management from the perspective of the sample, then go to the freezer to assign locations.

Freezerworks Sample Management Software is sample-centric Freezer-centric programs force you to start and work primarily from the perspective of the freezer or freezer box. Storing aliquots in multiple freezers and freezer sections using a freezer-centric approach can get cumbersome, hard to manage, and overly restrictive for the many workflow needs that call for a sample-centric approach.

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Which Edition Is Right For You?

Offers the essentials for effective sample management. Base is for the site that operates as a single group: needing a limited number of data fields, and accessing samples and aliquots from a limited number of entry, search and viewing screens.

The additional group features in Ascent provide multi-tenancy options while boosting security. Every group can access and manage its own freezers, screens, and formats. Aliquot movement is made even more efficient with the ability to process requisitions and prepare shipments. If you have multiple stakeholders, Ascent is the place to start collaborating.

All of the features in Ascent plus Patient, Test Result, and Invoicing Management. Cutting-edge security features protect sensitive patient information with an audit trail that records all PHI viewing. Group ownership of fields enhances and streamlines multi-tenant use and management.

Upgrade your sample management software to a study management solution. This edition introduces studies and visits, and allows users to link participants to studies, in order to create visits.

Match the Freezerworks Edition With Your Needs:

Desktop Client

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Feature	Base	Ascent	Summit	Pinnacle
Personalized Homepages	Unlimited	Unlimited	Unlimited	Unlimited
Create User Defined Fields	50	2,000	Unlimited	Unlimited
Configurable User Role Templates	5	Unlimited	Unlimited	Unlimited
Samples Entry Forms	3	Unlimited	Unlimited	Unlimited
Dynamic Freezer Interface	✓	✓	✓	✓
Automatic Freezer Capacity Tools	✓	✓	✓	✓
Import Tool	✓	✓	✓	✓
Audit Trail on All Data	✓	✓	✓	✓
Workflow Templates	✓	✓	✓	✓
Sample Pooling	✓	✓	✓	✓
QC Freezer Audit Tool	✓	✓	✓	✓
Label Printing	✓	✓	✓	✓
Track Sample Lineage	✓	✓	✓	✓
Batch Update Data	✓	✓	✓	✓
Batch Enter Samples	✓	✓	✓	✓
Flatbed Scanner Support	✓	✓	✓	✓
Create Box IDs	✓	✓	✓	✓
Web Services & integration	✓	✓	✓	✓
Web Client Interface	✓	✓	✓	✓
LDAP Authentication	✓	✓	✓	✓
Single Sign-on	✓	✓	✓	✓
Charts & Dashboards	✓	✓	✓	✓
Track Shipments		✓	✓	✓
Group Specific Security		✓	✓	✓
Requisitions		✓	✓	✓
SQL Views		✓	✓	✓
Order Tests & Track Results			✓	✓
Fields Assigned to Groups			✓	✓
Patient Data Management			✓	✓
Invoicing			✓	✓
PHI/PII Security with View Log			✓	✓
Integrated Study Management				✓
Advanced Visit Modeling				✓
Create Kit Labels				✓

Web Client (Standard Named User)

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Feature	Base	Ascent	Summit	Pinnacle
Add and Modify Samples	✓	✓	✓	✓
Add and Modify Aliquots	✓	✓	✓	✓
Add and Modify Transactions	✓	✓	✓	✓
Create Entry Forms	✓	✓	✓	✓
Import Data	✓	✓	✓	✓
Saved Searches	✓	✓	✓	✓
Search by ID	✓	✓	✓	✓
View Previous Imports	✓	✓	✓	✓
Label Printing	✓	✓	✓	✓
Download and Print Reports	✓	✓	✓	✓
Audit Trail on All Data	✓	✓	✓	✓
Charts & Dashboards	✓	✓	✓	✓
Flatbed Scanner Support	✓	✓	✓	✓
Batch Update Data	✓	✓	✓	✓
Dynamic Freezer Interface	✓	✓	✓	✓
Create Box IDs	✓	✓	✓	✓
Workflow Templates	✓	✓	✓	✓
View Workflow History	✓	✓	✓	✓
Sample Pooling	✓	✓	✓	✓
Security Assertion Markup Language (SAML)	✓	✓	✓	✓
Group Specific Security		✓	✓	✓
Requisitions		✓	✓	✓
View Tests Ordered			✓	✓
Fields Assigned to Groups			✓	✓
Patient Data Management			✓	✓
PHI/PII Security with View Log			✓	✓
View Study Data				✓
Integrated Study Management				✓
Create Kit Labels				✓

More Benefits:

"Our IT department is very pleased with how easy it is to maintain and support. Considering we gave up an Oracle server-based application for Freezerworks, they are thrilled."

— Susan Mason
Lab Manager, AFRIMS

Centralizes and streamlines your institution's freezer inventory management while allowing different groups and projects to have their own data fields, entry screens, and freezers.
Saves developer costs and system down time because the lab is empowered to make changes. You do not need to be a programmer to set up and use Freezerworks.
Protects sensitive sample data (e.g., select agents, confidential patient information) from unauthorized access with security levels that either permit or restrict access to samples and/or freezers by departments, groups, and individuals.
Streamlines data transfer and data access with integrity by exchanging data with other programs electronically through the powerful file import/export options or the new REST API with Web Client for browser based searches. SQL Views display relevant information on samples and patients stored in other databases with an easy to use setup option.
Operates in a cross-platform environment so that laboratory personnel can continue to use their preferred operating systems. Runs on Windows, Mac, or both. Client server allows both Mac and Windows computers to access the same server.

More Features:

"With many new students working in the lab, we were notorious for pulling samples and not returning them. This was causing a real problem because the samples are so valuable for our longitudinal studies. With Freezerworks, that doesn't happen anymore."

— Robert M. Clancy, Ph.D.,
NYU School of Medicine

Tailor the program to match all freezer/refrigerator rack and label systems. Quickly move boxes and racks from one freezer or shelf to another
Use the Batch Entry option to quickly enter hundreds of samples and aliquots at one time. Build kits for managing the samples for clinical trial visits.
Batch update sample information for fast processing and large corrections (with audit trail security and roll back option).
Find samples quickly using enhanced search capabilities.
Configure and print bar code and human readable vial labels designed to withstand long-term cryogenic storage and thawing processes.
Create reports with the flexible report writer.

Flexible enough to be configured by the end user, Freezerworks also offers configuration services to help you build the tracking and sample management system best suited for your needs.

Call toll-free 1-877-289-7960 or click below for your free demo

Free Demo